{"id":10325,"date":"2019-12-04T11:03:06","date_gmt":"2019-12-04T03:03:06","guid":{"rendered":"https:\/\/leasing.dmcihomes.com\/?p=10325"},"modified":"2023-01-26T13:26:41","modified_gmt":"2023-01-26T05:26:41","slug":"event-planners-emergency-kit","status":"publish","type":"post","link":"https:\/\/leasing.dmcihomes.com\/blog\/event-planners-emergency-kit\/","title":{"rendered":"15 Things You Should Have in Your Event Planner’s Emergency Kit"},"content":{"rendered":"

If only event planning was a perfectly smooth sailing profession\u2014but no. Event coordinators outplay firemen for all the emergencies they put out in the course of the planning and execution of the event.\u00a0<\/span><\/p>\n

There are no perfect parties, but there could be disastrous ones if you don\u2019t prepare for all the worst-case scenarios. All it takes is some <\/span>professional event planning<\/span><\/a>. One way you could do this is to have a trusty emergency kit with you at all times\u2014a powerful pack that\u2019ll get you through any unexpected issues during the event.<\/span><\/p>\n

\"eventPhoto courtesy of <\/span>Marc Schulte<\/span><\/a> via Pexels<\/span><\/em><\/p>\n

Here\u2019s a list of 15 essential things you need to have in your event planner\u2019s emergency kit. First, we\u2019re listing down what you\u2019ll need for all kinds of events; a go-to kit for all your probable inconveniences.<\/span><\/p>\n

1. First-aid kit<\/b><\/b><\/h3>\n

Your emergency kit should always have this. In all types of events, there\u2019s a possibility of a guest or staff sustaining an injury. It’s a top priority to keep them safe for the event to push smoothly. You and your personnel should also know some basic first-aid.<\/p>\n

Although it\u2019s also part of your responsibility to make sure your party venues are within quick access of medical facilities, it helps to know even just the most basic of skills\u2014 especially someone\u2019s life depends on you.<\/span><\/p>\n

2. Tool box<\/b><\/b><\/h3>\n

\"mechanicalPhoto courtesy of <\/span>Pixabay<\/span><\/a> via Pexels<\/span><\/em><\/p>\n

Just as <\/span>health issues may arise in parties<\/span><\/a>, mechanical issues could also emerge. You need to have the right set of items to address these issues. If these aren\u2019t addressed as they come up, the whole event could take the blow. You need the basics: wires, pliers, hammers, screws, bolts, and everything in between.\u00a0<\/span><\/p>\n

3. Extras of everything<\/b><\/b><\/h3>\n

You have to prepare extras for everything, too. Extra microphones, extra speakers, extra lights, extra extension cords. Although it\u2019s routine to check if everything works before the event starts, things have a tendency to just stop working exactly when you need them to work. So it\u2019s always a good thing to make sure you\u2019ve got another set ready to sub in.<\/span><\/p>\n

4. Emergency power-ups<\/b><\/b><\/h3>\n

Make sure you also have energy food stashed in your kit. Events can drag on for hours, and even if the food tastes heavenly, you\u2019re going to need a lot more than a cut of steak. You\u2019ll need protein bars, coffee or energy drinks because you\u2019ll need to sustain your strength throughout the affair.\u00a0<\/span><\/p>\n

5. Production essentials<\/b><\/b><\/h3>\n

As an event planner, you know you\u2019ll run into emergencies that are best solved by the handy tools of production. Make sure you have items like gaffer tape, garbage bags, hot glue gun, a roll of the velcro, a foldable dolly and all things in between. These are things that will come in handy in any type of event.<\/span><\/p>\n

6. Walkie-talkies<\/b><\/b><\/h3>\n

\"walkiePhoto courtesy of <\/span>Pedro Sandrini<\/span><\/a> via Pexels<\/span><\/em><\/p>\n

Although our smartphones are readily accessible, there\u2019s nothing like walkie-talkie conversations with the staff. It\u2019s quicker and more efficient, especially if the signal acts up or phone batteries don\u2019t last long.<\/span><\/p>\n

7. Rainy-day emergency kit<\/b><\/b><\/h3>\n

Your planning should also have room for a rainy day emergency kit. You can check all the weather apps available, but if it\u2019s going to rain, it\u2019s going to rain. Be ready with umbrellas and tents if you\u2019re having an outdoor event. Be ready with generators if electricity gets cut off.<\/p>\n

Now, here are emergency kit items for specific problems that may arise in particular events.<\/span>\u00a0<\/b><\/p>\n

Emergency Kit for Weddings<\/b><\/h3>\n

\"beachPhoto courtesy of <\/span>Asad Photo Maldives<\/span><\/a> via Pexels<\/span><\/em><\/p>\n

The bride is always the most stressed-out person during a wedding; a close second is the event coordinator. A lot can go wrong in those few hours when a couple ties the knot. You\u2019re up for a looming possibility of a series of mishaps and <\/span>hassles you need to get ready <\/span><\/a>for.<\/span><\/p>\n

8. Miscellaneous toiletries<\/b><\/b><\/h3>\n

A wedding is one of the most important days in a couple\u2019s life; no one wants to look oily or haggard on this day. As the event planner, you\u2019ve got to make sure everyone looks good. You need to have wet wipes, oil removing sheets, tweezers, lint rollers, and other toiletry items that can help make everyone look their best, especially during event pictorials.\u00a0<\/span><\/p>\n

9. Hair management<\/b><\/b><\/h3>\n

\"hairPhoto courtesy of <\/span>Element5 Digital<\/span><\/a> via Pexels<\/span><\/em><\/p>\n

Another thing that can ruin a pretty wedding photo is a bad hairdo. Bring some hairpins, hair spray, hair extensions, dry shampoo, and all things hair. Keep those updos pretty for the photo op!<\/span><\/p>\n

10. Outfit savers<\/b><\/b><\/h3>\n

A wedding won\u2019t be complete without a couple of wardrobe malfunctions. You need to be ready for these with a sewing kit, and maybe a Tide pen for when things get messy. You don\u2019t want a bridesmaid with a sleeve hanging off the seams, do you? The bride certainly won\u2019t.<\/span><\/p>\n

11. Sunscreen and bug spray<\/b><\/b><\/h3>\n

If you\u2019ve got an outdoor wedding planned, it\u2019s always good to be prepared with sunscreen and bug spray for the couple and their entourage. Of course, you should send a text blast to the guests that they should bring their own, but in the hullaballoo of the event, the couple getting married might just forget to bring theirs.<\/p>\n

Emergency Kit for Corporate events<\/b><\/h3>\n

\"manPhoto courtesy of <\/span>ICSA<\/span><\/a> via Pexels<\/span><\/em><\/p>\n

Business-related events should not be much of a hassle; all you need to do is make sure the guests find their seats and that the speakers know when they\u2019re up to bat. But a lot of things can spiral out of control in even the simplest corporate affair. You\u2019ll need the following things in your emergency kit to make sure you\u2019re up to the job.<\/span><\/p>\n

12. Copies of the program<\/b><\/b><\/h3>\n

Make sure every participant (guests and speakers alike) have their own copies of the program. A lot of confusion in these events comes from people not knowing what to do or expect next. It\u2019s one thing for the master of ceremonies to know how to keep the event going, but it\u2019s another issue for the other participants to know what\u2019s up next.\u00a0<\/span><\/p>\n

A poster showing the schedule and the occasional reminder from the emcee may not be enough; be sure you distribute enough copies of the program.<\/span><\/p>\n

13. Back-up signage<\/b><\/b><\/h3>\n

You can\u2019t go wrong with a staple whiteboard, collapsible easel, and marker; it can be a menu, a list of speakers or urgent directions you need people to see. Of course, with the latest tech, you can always flash it on the screens. But in case of emergency situations, signage can really be helpful.<\/span><\/p>\n

14. Technical tools<\/b><\/b><\/h3>\n

Technical issues are bound to happen in events that need a lot of techs like speakers, projectors, and computers. You\u2019ll need backups of everything from slideshow presentations to extension cords in your emergency kit. You should also have doubles of stationary needed like pens, attendance sheets, and markers.<\/span><\/p>\n

15. Energy essentials<\/b><\/b><\/h3>\n

Always make sure you have a generator for back-up at the ready, just in case the electricity at the venue acts up. It\u2019s also good to have fully charged power banks and different charging cables for the speakers and your crew. The show must go on, and it will if you have your energy source backed up.<\/span><\/p>\n

Event planning isn\u2019t a smooth sailing job\u2014a <\/span>lot<\/span><\/i> of things can go wrong. But putting out fires is easy peasy for the event planner who\u2019s ready. With these tools in your emergency kit, you\u2019ll troubleshoot any problem in a jiffy, and the event will continue as if nothing even came up.<\/span><\/strong><\/p>\n","protected":false},"excerpt":{"rendered":"

If only event planning was a perfectly smooth sailing profession\u2014but no. Event coordinators outplay firemen for all the emergencies they put out in the course of the planning and execution of the event.\u00a0 There are no perfect parties, but there could be disastrous ones if you don\u2019t prepare for all the worst-case scenarios. All it […]<\/p>\n","protected":false},"author":1,"featured_media":10329,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[14],"tags":[],"class_list":["post-10325","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-party-and-events"],"_links":{"self":[{"href":"https:\/\/leasing.dmcihomes.com\/blog\/wp-json\/wp\/v2\/posts\/10325","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/leasing.dmcihomes.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/leasing.dmcihomes.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/leasing.dmcihomes.com\/blog\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/leasing.dmcihomes.com\/blog\/wp-json\/wp\/v2\/comments?post=10325"}],"version-history":[{"count":2,"href":"https:\/\/leasing.dmcihomes.com\/blog\/wp-json\/wp\/v2\/posts\/10325\/revisions"}],"predecessor-version":[{"id":14487,"href":"https:\/\/leasing.dmcihomes.com\/blog\/wp-json\/wp\/v2\/posts\/10325\/revisions\/14487"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/leasing.dmcihomes.com\/blog\/wp-json\/"}],"wp:attachment":[{"href":"https:\/\/leasing.dmcihomes.com\/blog\/wp-json\/wp\/v2\/media?parent=10325"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/leasing.dmcihomes.com\/blog\/wp-json\/wp\/v2\/categories?post=10325"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/leasing.dmcihomes.com\/blog\/wp-json\/wp\/v2\/tags?post=10325"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}