{"id":9940,"date":"2019-09-12T11:53:58","date_gmt":"2019-09-12T03:53:58","guid":{"rendered":"https:\/\/leasing.dmcihomes.com\/?p=9940"},"modified":"2024-01-06T09:22:15","modified_gmt":"2024-01-06T01:22:15","slug":"event-budget-planning-guide","status":"publish","type":"post","link":"https:\/\/leasing.dmcihomes.com\/blog\/event-budget-planning-guide\/","title":{"rendered":"Every Event Planner\u2019s Ultimate Guide to Planning on a Budget"},"content":{"rendered":"<p style=\"text-align: center;\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-large wp-image-9941\" src=\"https:\/\/leasing.dmcihomes.com\/wp-content\/uploads\/startup-594090_1280-1024x682.jpg\" alt=\"filipinos love gatherings\" width=\"1024\" height=\"682\" \/><em><span style=\"font-weight: 400;\">Photo courtesy of<\/span><span style=\"font-weight: 400;\">\u00a0<\/span><a href=\"https:\/\/pixabay.com\/photos\/startup-meeting-brainstorming-594090\/\" rel=\"nofollow\"><span style=\"font-weight: 400;\">StartupStockPhotos<\/span><\/a><span style=\"font-weight: 400;\"> via Pixabay<\/span><\/em><\/p>\n<p><span style=\"font-weight: 400;\">Let\u2019s be honest here: Filipinos love gatherings.\u00a0<\/span><\/p>\n<p>From a simple karaoke night, your child\u2019s <a href=\"https:\/\/leasing.dmcihomes.com\/blog\/best-birthday-party-guide\/\">7th birthday celebration<\/a>, a high school reunion, a best friend\u2019s wedding, or a business conference\u2014you name it! Filipinos know how to party and have a great time with their friends, family, and colleagues.<\/p>\n<p><span style=\"font-weight: 400;\">This is because Filipinos love to celebrate any occasion: birthday, gathering, festivals, or basically any gathering. <\/span><a href=\"https:\/\/primer.com.ph\/tips-guides\/2018\/10\/19\/what-to-expect-at-filipino-parties\/\" rel=\"nofollow\"><span style=\"font-weight: 400;\">Filipino parties<\/span><\/a><span style=\"font-weight: 400;\"> essentially involve food and the opportunity to spend time with friends and family.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">In the same way, events are important to any organization.\u00a0In fact, student organizations, faculty members, and school administrators would plan ahead for the academic year.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For business organizations, the human resource department or the marketing team would usually plot out events that can promote the company to potential employees or investors. Gatherings are also organized to foster employee engagement and camaraderie.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Whatever the goal, there is surely an event can cater to that.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">There are many kinds of planners yet all of them would agree that planning a party or an event is no easy task. There are many things to do, and there are often limitations\u2013the budget is one of them.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If budget is a constraint, don\u2019t let this hinder you from planning a memorable party. Regardless of how small the budget is, you can successfully pull off an event using the right strategy and execution.\u00a0<\/span><\/p>\n<h3>The Student Planner<\/h3>\n<p style=\"text-align: center;\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-large wp-image-9945\" src=\"https:\/\/leasing.dmcihomes.com\/wp-content\/uploads\/audience-1677028_1280-1024x768.jpg\" alt=\"student planner\" width=\"1024\" height=\"768\" \/><em><span style=\"font-weight: 400;\">Photo by<\/span> <a href=\"https:\/\/pixabay.com\/photos\/audience-speech-speaker-1677028\/\" rel=\"nofollow\"><span style=\"font-weight: 400;\">Mari Smith<\/span><\/a> <span style=\"font-weight: 400;\">of Pixabay<\/span><\/em><\/p>\n<p><span style=\"font-weight: 400;\">Some planners, like university students, start young. And that\u2019s to their advantage. The <\/span><a href=\"https:\/\/www.quora.com\/Why-is-participation-important-in-school-activities\" rel=\"nofollow\"><span style=\"font-weight: 400;\">importance of organizing student parties<\/span><\/a><span style=\"font-weight: 400;\"> or attending events presents an opportunity for these students to develop their personalities, independence, community involvement, and a host of other social skills often necessary to succeed in planning, long-term. Different gatherings at school can also help increase students\u2019 awareness of various social issues.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Students usually hold events, like general assemblies, for freshmen, school organizations; Christmas parties, send-offs for the graduating class, and a lot more.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Here\u2019s the thing: student planners usually have the tightest budgets to work with. This requires meticulous planning\u2014and loads of creativity\u2014to execute a budget-friendly event.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">With practically no wiggle room for mistakes or adjustments, what should student planners prioritize to pull off an event to remember, in spite of having a small budget? <\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Venue\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Food\u00a0<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">The two factors mentioned take up a huge chunk of the event budget. Most student-organized events have physical activities, like team building activities or games, are involved, and thus require a spacious location.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">But a spacious location doesn\u2019t necessarily have to be painful for the budget. You just have to look for an affordable and spacious venue for your school occasion.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">For example, <\/span><a href=\"https:\/\/leasing.dmcihomes.com\/events\/heliconia-function-room\/\"><span style=\"font-weight: 400;\">Tivoli Garden Residences\u2019 Heliconia Function Room<\/span><\/a><span style=\"font-weight: 400;\"> can accommodate up to 100 people and still have enough space for creative possibilities in mapping out the floor plan for the event.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You can book the Heliconia Function Room for 8 hours (from ingress to egress) at Php8,000.00 (an exclusive price for DMCI Homes residents or employees), or Php10,000.00 for non-residents.\u00a0<\/span><i><span style=\"font-weight: 400;\">A security deposit of Php8,000.00 is required.\u00a0<\/span><\/i><\/p>\n<h3>The Mommy Event Planner<\/h3>\n<p style=\"text-align: center;\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-large wp-image-9946\" src=\"https:\/\/leasing.dmcihomes.com\/wp-content\/uploads\/birthday-2491381_1280-1024x682.jpg\" alt=\"mommy event planner\" width=\"1024\" height=\"682\" \/><em><span style=\"font-weight: 400;\">Photo by <\/span><a href=\"https:\/\/pixabay.com\/photos\/birthday-happy-birthday-cake-2491381\/\" rel=\"nofollow\"><span style=\"font-weight: 400;\">Denise Husted<\/span><\/a><span style=\"font-weight: 400;\"> of Pixabay<\/span><\/em><\/p>\n<p><span style=\"font-weight: 400;\">Mommy planners often plan their children\u2019s birthday parties or the family\u2019s Christmas reunion\u2014also often on a tight budget. But because they love their family, they\u2019ll usually do everything in their power to make the event a memorable one.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">What should a mom event planner prioritize?<\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Headcount\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Food and drinks\u00a0<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">One good tip is to coordinate the number of people who are expected to attend the affair. Headcount greatly impacts other aspects of the planning process, namely the food budget and the venue. So it\u2019s best to finalize the total headcount as early as possible.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Speaking of the food budget, make sure that the food matches the theme of your event.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Some venues have a list of accredited caterers on hand that you can coordinate with if you need a food supplier.<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If you\u2019re looking for an event venue for your family reunion or birthday party, you can check out the <\/span><a href=\"https:\/\/leasing.dmcihomes.com\/events\/\"><span style=\"font-weight: 400;\">Cuadrilla Hall of Casa Real in Taguig City.<\/span><\/a><span style=\"font-weight: 400;\"> This venue can be booked for an eight-hour occasion and can fit up to 100 people. It\u2019s also perfect for a birthday party, an intimate <a href=\"https:\/\/leasing.dmcihomes.com\/blog\/preparing-debut-like-celebrity\/\">debut party<\/a>, or a family reunion. It even has an in-house mobile sound system that is sure to rock your attendees\u2019 world.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Cuadrilla Hall can be booked for Php17,500.00 on weekdays, Php25,000.00 on weekends, or Php30,000.00 during the peak season.\u00a0<\/span><i><span style=\"font-weight: 400;\">A security deposit of Php10,000.00 is required.<\/span><\/i><\/p>\n<h3>The HR Team event planner<\/h3>\n<p style=\"text-align: center;\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-large wp-image-9948\" src=\"https:\/\/leasing.dmcihomes.com\/wp-content\/uploads\/workplace-1245776_1280-1024x682.jpg\" alt=\"HR team event planner\" width=\"1024\" height=\"682\" \/><i><span style=\"font-weight: 400;\">Photo by <\/span><\/i><a href=\"https:\/\/pixabay.com\/photos\/workplace-team-business-meeting-1245776\/\" rel=\"nofollow\"><i><span style=\"font-weight: 400;\">Free-Photos<\/span><\/i><\/a><i><span style=\"font-weight: 400;\"> of Pixabay<\/span><\/i><\/p>\n<p><span style=\"font-weight: 400;\">The Human Resources department of a company is responsible for the welfare of all the employees. This includes planning events such as business meetings, get-togethers, Christmas parties, and corporate social responsibility events.\u00a0\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">What should the HR Team prioritize?\u00a0<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">The event goal\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Event date and venue\u00a0<\/span><\/li>\n<\/ul>\n<p><span style=\"font-weight: 400;\">The difference between corporate and personal events is that corporate events have a certain goal to achieve. Identify what the goal of the event would be and everything else will follow.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Your guests are probably just as busy as you are. So when planning the date and the location of your business matter, consider your attendees\u2019 convenience&#8211;or, at least, the convenience of the majority.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">If your office location is in Manila, and you have 50 to 60 employees to accommodate, then you may want to consider the <\/span><a href=\"https:\/\/leasing.dmcihomes.com\/events\/iris-observatory\/\"><span style=\"font-weight: 400;\">Iris Observatory in Mandaluyong City<\/span><\/a><span style=\"font-weight: 400;\"> as a possible venue.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">At the Iris Observatory, you can organize your company\u2019s 10th-anniversary celebration and enjoy the beautiful skyline of Mandaluyong City. It has a fully functioning air conditioning system to keep your guests cool. It also offers pay parking slots available for your guests.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">You can book the Iris Observatory for Php8,000.00 (exclusively for DMCI Homes residents and employees) to Php10,000.00 (non-resident rate). <\/span><i><span style=\"font-weight: 400;\">A security deposit of Php8,000.00 is required.<\/span><\/i><i><span style=\"font-weight: 400;\"><br \/>\n<\/span><\/i><\/p>\n<h3>The Professional Event Planners<\/h3>\n<p style=\"text-align: center;\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-large wp-image-9947\" src=\"https:\/\/leasing.dmcihomes.com\/wp-content\/uploads\/events-2609526_1280-1024x682.jpg\" alt=\"professional event planner\" width=\"1024\" height=\"682\" \/><em><span style=\"font-weight: 400;\">Photo by<\/span> <a href=\"https:\/\/pixabay.com\/photos\/events-venue-banquet-hall-wedding-2609526\/\" rel=\"nofollow\"><span style=\"font-weight: 400;\">StockSnap<\/span><\/a> <span style=\"font-weight: 400;\">of Pixabay<\/span><\/em><\/p>\n<p><span style=\"font-weight: 400;\">Professional event planners, especially those who have established their reputation in the industry, have experienced planning all sorts of events: business conferences, weddings, product launches, etc. They are often hired for huge, important occasions\u2014often with a headcount of at least 100 attendees or more.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Weddings, for example, are among the most stressful events to plan mainly because it\u2019s a once-in-a-lifetime affair, and the bride and groom want everything to go as smoothly as possible.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">What should a professional event planner prioritize? <\/span><span style=\"font-weight: 400;\"><br \/>\n<\/span><\/p>\n<ul>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Customer satisfaction\u00a0<\/span><\/li>\n<li style=\"font-weight: 400;\"><span style=\"font-weight: 400;\">Event budget\u00a0<\/span><\/li>\n<\/ul>\n<p>Oftentimes, professional event planners are expected to deliver an event that matches their client\u2019s imagination, but the budget provided may not be up to the task. So be honest and realistic. Discuss the overall party that they want and adjust everything according to their budget.<\/p>\n<p><span style=\"font-weight: 400;\">If you\u2019re planning a wedding with 130 guests, and your clients are looking forward to aesthetically pleasing and Instagram-worthy locations, check out Casa Real in Taguig City.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">The <\/span><a href=\"https:\/\/leasing.dmcihomes.com\/events\/casa-real\/\"><span style=\"font-weight: 400;\">Solariega Hall<\/span><\/a><span style=\"font-weight: 400;\"> can house up to 130 people for an 8-hour event (including ingress and egress). You can book this hall for Php17,000.00 on weekdays, Php20,000.00 on weekends, and Php28,000.00 during peak seasons. A security deposit of Php8,000.00 is required. <\/span><span style=\"font-weight: 400;\"><br \/>\nWhether you\u2019re a professional event planner, a student planning your school\u2019s general assembly, or a mother planning her son\u2019s birthday, you\u2019ll be fine planning a budget-friendly event if you know what you need to prioritize.<br \/>\n<\/span><\/p>\n<p><span style=\"font-weight: 400;\">But no occasion is perfect. All event planners, regardless of the size of the party and budget involved, do encounter different problems. These episodes are inevitable and can often be resolved by thinking on your feet and fundamentally solid pre-planning, including:<\/span><\/p>\n<p style=\"text-align: center;\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-large wp-image-9942\" src=\"https:\/\/leasing.dmcihomes.com\/wp-content\/uploads\/accounting-black-budget-536211-1024x603.jpg\" alt=\"assessing party budget\" width=\"1024\" height=\"603\" \/><span style=\"font-weight: 400;\">Photo by<\/span> <a href=\"https:\/\/www.pexels.com\/photo\/black-calculator-near-ballpoint-pen-on-white-printed-paper-53621\/\" rel=\"nofollow\"><span style=\"font-weight: 400;\">Pixabay<\/span><\/a><span style=\"font-weight: 400;\"> of Pexels<\/span><\/p>\n<h3 style=\"text-align: left;\">1. A keen sense for assessing the party budget:<\/h3>\n<p><span style=\"font-weight: 400;\">The top fear among event planners is to go over the budget. So it\u2019s necessary to have a budget frame and know it by heart. Know where and how to spend the funds correctly, to avoid any overspending or wrong spending. Also, keep track of all your expenses, no matter how small it is, to keep yourself in check.<\/span><\/p>\n<p style=\"text-align: center;\"><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-large wp-image-9944\" src=\"https:\/\/leasing.dmcihomes.com\/wp-content\/uploads\/art-artistic-blue-159825-1024x669.jpg\" alt=\"be creative\" width=\"1024\" height=\"669\" \/><em>Photo by <a href=\"https:\/\/www.pexels.com\/photo\/blue-and-purple-color-pencils-159825\/\" rel=\"nofollow\">\u00a0Pixabay<\/a> of Pexels<\/em><\/p>\n<h3>Be creative<\/h3>\n<p>Working on a tight budget requires decisiveness and ruthless prioritization. Learn to be creative and flexible, in terms of budgeting the money. Do you really need to buy a new set of bubble machines? Maybe one of your friends has one you could borrow.<\/p>\n<p><span style=\"font-weight: 400;\">Take a good look at your current supplies and your checklist. Maybe there are supplies you could recycle and maximize to match your event\u2019s needs. Maximize the current supplies and manpower that you have (not to the extent of overworking your team, though), to stay within budget.<\/span><\/p>\n<p style=\"text-align: center;\"><em><img loading=\"lazy\" decoding=\"async\" class=\"aligncenter size-large wp-image-9943\" src=\"https:\/\/leasing.dmcihomes.com\/wp-content\/uploads\/agenda-calendar-checklist-3243-1024x678.jpg\" alt=\"be realistic\" width=\"1024\" height=\"678\" \/><span style=\"font-weight: 400;\">Photo by<\/span> <a href=\"https:\/\/www.pexels.com\/photo\/pen-calendar-to-do-checklist-3243\/\" rel=\"nofollow\"><span style=\"font-weight: 400;\">Breakingpic<\/span><\/a><span style=\"font-weight: 400;\"> of Pexels<\/span><\/em><\/p>\n<h3>Be realistic<\/h3>\n<p><span style=\"font-weight: 400;\">There will always be perfectionist customers who would expect planners to extract the very figment of their imagination and recreate their idea of the perfect event&#8211;down to the tiniest detail.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">As much as you want to make your clients happy, keep in mind that you\u2019re not a magician. You can only do so much. So come clean and resist the temptation to oversell yourself. Make all the necessary adjustments until the budget and the client\u2019s idea intersect.\u00a0<\/span><\/p>\n<p><span style=\"font-weight: 400;\">Event planning has a lot of big and tiny details that need taking care of. Remember to take everything into account, and do not let even the smallest detail getaway. With the right management and team to help you, you\u2019ll surely be successful in managing the event you\u2019re handling.<\/span><\/p>\n","protected":false},"excerpt":{"rendered":"<p>Photo courtesy of\u00a0StartupStockPhotos via Pixabay Let\u2019s be honest here: Filipinos love gatherings.\u00a0 From a simple karaoke night, your child\u2019s 7th birthday celebration, a high school reunion, a best friend\u2019s wedding, or a business conference\u2014you name it! Filipinos know how to party and have a great time with their friends, family, and colleagues. This is because [&hellip;]<\/p>\n","protected":false},"author":1,"featured_media":9949,"comment_status":"open","ping_status":"open","sticky":false,"template":"","format":"standard","meta":{"footnotes":""},"categories":[14,7],"tags":[],"class_list":["post-9940","post","type-post","status-publish","format-standard","has-post-thumbnail","hentry","category-party-and-events","category-renting"],"_links":{"self":[{"href":"https:\/\/leasing.dmcihomes.com\/blog\/wp-json\/wp\/v2\/posts\/9940","targetHints":{"allow":["GET"]}}],"collection":[{"href":"https:\/\/leasing.dmcihomes.com\/blog\/wp-json\/wp\/v2\/posts"}],"about":[{"href":"https:\/\/leasing.dmcihomes.com\/blog\/wp-json\/wp\/v2\/types\/post"}],"author":[{"embeddable":true,"href":"https:\/\/leasing.dmcihomes.com\/blog\/wp-json\/wp\/v2\/users\/1"}],"replies":[{"embeddable":true,"href":"https:\/\/leasing.dmcihomes.com\/blog\/wp-json\/wp\/v2\/comments?post=9940"}],"version-history":[{"count":1,"href":"https:\/\/leasing.dmcihomes.com\/blog\/wp-json\/wp\/v2\/posts\/9940\/revisions"}],"predecessor-version":[{"id":14360,"href":"https:\/\/leasing.dmcihomes.com\/blog\/wp-json\/wp\/v2\/posts\/9940\/revisions\/14360"}],"wp:featuredmedia":[{"embeddable":true,"href":"https:\/\/leasing.dmcihomes.com\/blog\/wp-json\/"}],"wp:attachment":[{"href":"https:\/\/leasing.dmcihomes.com\/blog\/wp-json\/wp\/v2\/media?parent=9940"}],"wp:term":[{"taxonomy":"category","embeddable":true,"href":"https:\/\/leasing.dmcihomes.com\/blog\/wp-json\/wp\/v2\/categories?post=9940"},{"taxonomy":"post_tag","embeddable":true,"href":"https:\/\/leasing.dmcihomes.com\/blog\/wp-json\/wp\/v2\/tags?post=9940"}],"curies":[{"name":"wp","href":"https:\/\/api.w.org\/{rel}","templated":true}]}}