Looking for a venue for rent is quite overwhelming especially when you’re not used to doing ocular inspections. This task could take up a lot of time and energy - checking out places, negotiating prices, and making sure that you get the one that matches your event plans.
That is why it is much better if you have an event venue close to your home. DMCI Homes Leasing offers not only condo units to their residents but also top-rated services and facilities within the community that their residents can use for their events.
You can only just imagine the stress of going out from the comforts of your home to travel and look for the venue. And if you have found the right venue for your event, you will again be traveling back and forth from your home to the venue just to arrange and prepare the venue for your event. But when you choose a venue for rent at DMCI Homes Leasing everything is covered.
Checklist for choosing an event venue for rent
What should you be looking for when hunting for an event venue? What should be asking the property owner/admin? Here’s a 10-point checklist for choosing your venue for rent, courtesy of DMCI Homes, that may ease the pressures of event planning:
- Cost
- Location
- Security
- Date and time
- Season
- Capacity and space
- Style and layout
- Catering
- Services
- Facilities
1. Cost
Photo courtesy of Tara Winstead via Pexels
Cost is the primary concern when looking for a space rental for your events. Here are some of the specifics that you must look into when it comes to pricing:
- Venues near you or most of your guests - If you have no time going out to do oculars, you can always check the Internet for venues. Type in “events place near me” on Google for a localized selection of venues.
- Parking Fee - Always check if there are parking spaces available and if these are included in the rent. This is important so you could inform your guests ahead of time.
- Corkage fee - Do not forget to ask the owner of the venue if there are corkages to prepare your budget well.
- Charges for extra guests - There might be a fee for every additional guest. This is typical in catering services where there are charges for extra plates or tables requested during the event itself. Consider RSVP-ing your event to avoid going beyond your budget.
2. Location
Location is another top concern when you’re searching for event or venue spaces. You must consider your guests’ ease of travel. Check the distance of the venue from the place where most of your guests are coming from. You must also check if the location can easily be found on online maps and apps.
Also, do not forget to confirm the availability of parking spaces. If the parking spaces are limited, your guests can have the option of carpooling or taking public transport to the venue.
3. Security
Photo courtesy of Miguel A Padrinan via Pexels
Never make the mistake of overlooking the security and safety of the event venue. It is a must to secure your guests and their belongings while the event is taking place. You wouldn’t want security issues spoiling your special event.
Ask the owner of the venue if security personnel will be provided. If none, then you can always commission the services of security agencies for your event.
You may also assign your own security personnel from your events planning team. You can assign them their different tasks - a team will be in charge of looking after the guests’ vehicles, some will be tasked with minding the guest list, and others will ensure no untoward commotion takes place during the event.
4. Date and Time
Pick a convenient day and time for your event. Why? Because you will have to consider the availability of your guests. It is recommended to choose a weekday, between mid morning until noon. When you host during the week you have less competition, your guests won't choose between your event and another event. Not like on weekends where most of the event planners schedule their events on that same day.
5. Season
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Given the Philippines’ seasons, It is more convenient for you to schedule your event in the summer season. During the dry season, people can travel around more conveniently and freely. Your guests will be more likely to attend your event because of the good weather. The rainy season is often associated with flooding and heavy traffic, discouraging people from leaving their homes, let alone attending events.
You can also have an outdoor event in the summer. Since we are still in the COVID-19 pandemic, it is advisable to choose an open space venue for gatherings for good ventilation.
Check out some of the best summer event venue ideas straight from DMCI Homes. These ideas will encourage you to choose the summer season for your event.
6. Capacity and space
You wouldn’t want your guests to be packed in a crowded space or dispersed in a massive room. You need a space that will match the capacity of your guests to ensure their comfort and safety.
Keep in mind that we are still in the middle of a pandemic. Always follow health protocols such as the maximum capacity required for events.
DMCI Homes offers different types of venue spaces for you to choose from that can cater to various events - from intimate get-togethers to grand weddings. These top-rated spaces will fit your events needs perfectly.
7. Style and layout
Photo courtesy of DMCI Homes
DMCI Homes offers a wide selection of venues for rent. You can choose from various spaces with architectural designs that match the theme of your event.
For example, if you want a classic Filipiniana-themed event, you can host it at the Cuadrilla Hall or the Solariega Hall of the Acacia Estates of DMCI Homes.
If you want a Cordilleran touch for your event, you can choose the Sagada Hall of the Outlook Ridge Residences.
8. Catering Service
Let's face it – food is the highlight of any event or occasion. Impress your guests with the food you serve by choosing the catering service well. Here are tips on how to look for the right food business:
- Word of mouth - Ask for recommendations from family and friends, especially those who have hosted events in the past.
- Online Reviews - Everyone is on social media. Check the webpage of the catering company and look for the reviews of their clients who tried their service and food
- Interview the company - The company will surely advertise themselves to you once you inquire about their services. Take this opportunity to ask the owner about their packages, pricing, add-in services, etc.
If catering services are included in the venue package, you may try negotiating to have another business take care of the food. This might entail an additional fee, though.
9. All-inclusive services
Ask if the venue rate includes services such as cleaning before and after the event, arrangement of tables and chairs, and installation of decorations. The services may also include the hosting of the program, ushering of guests and food serving.
If the rent fee doesn’t include services, you may look for event organizers who are experts in the field.
10. Facilities
Photo courtesy of DMCI Homes
Always be clear with the owner of the venue about the facilities included in the rental fee. Usual inclusions are tables and chairs, a sound system and technician, lights, parking spaces and valets.
Strictly follow the conditions in the venue rental agreement to avoid penalties and hassles. If you have questions, raise them with the owner or admin as soon as possible. Keep their number (owner/admin) on speed-dial in case something goes wrong on your special day.
DMCI Homes Leasing Venues
Now that you have the checklist in choosing an event venue, it’s time to explore the many
top-rated event spaces that DMCI Homes offers for any type of celebration:
1. The Iris Observatory
Tivoli Gardens Residences, Mandaluyong City
Photo courtesy of DMCI Homes
If you are planning to have an affordable and small meaningful event, the Iris Observatory is the right venue for you. The venue can accommodate 50-60 people at any given time.
The regular rate for a 3-hour event starts at Php 10,000. However, if you are a DMCI Homes resident then you will enjoy a discounted rate of Php 8,000.
The events that you can celebrate in the Iris Observatory include weddings, debuts, birthdays, baptismal, family gatherings, and Christmas parties.
The venue is fully air conditioned and equipped with standard house lights. Clean comfort rooms are provided and pay-parking slots are available for your guests.
2. Heliconia Function Room
Tivoli Gardens Residences, Mandaluyong City
Photo courtesy of DMCI Homes
Celebrate weddings, debuts, birthdays, baptismal, family gatherings, and Christmas parties in the Heliconia Function Room.
The Heliconia Function Room is more spacious than the Iris Observatory as it can house 70-100 people. It is also affordable at a regular rate of Php 10,000 for a 3-hour event.
If you are a DMCI Homes resident, you will enjoy a discounted rate of Php 8,000.
The venue is fully air conditioned, and equipped with standard house lights, comfort rooms and pay-parking slots.
3. The Tent
Acacia Estates, Taguig City
Photo courtesy of DMCI Homes
The Tent has 3 massive event spaces: Hall A, Hall B, and Hall C. The capacity and rental fee of each space are as follows:
A. Regular Rates
| Area | Capacity | 5 Hours | 10 Hours |
|---|---|---|---|
| Hall A | 500 persons | Php 45,000 | Php 65,000 |
| Hall B | 700 persons | Php 55,000 | Php 75,000 |
| Hall C | 1,200 persons | Php 70,000 | Php 90,000 |
B. Peak Rates (November and December)
| Area | Capacity | 5 Hours | 10 Hours |
|---|---|---|---|
| Hall A | 500 persons | Php 45,000 | Php 65,000 |
| Hall B | 700 persons | Php 65,000 | Php 85,000 |
| Hall C | 1,200 persons | Php 80,000 | Php 100,000 |
You may hold corporate events, sports events, and other large social events at The Tent. The space is also a suitable venue for exhibits and bazaars.
The Tent Acacia Estates events spaces are equipped with air-conditioning systems, standard house lights, comfort rooms, and pay-parking slots. You will also be provided with the services of security, electrician and maintenance staff during the event.
Searching for a perfect venue for rent can sometimes be overwhelming. A checklist can guide you on the kind of venue you want to rent, making your job easier. Here are top tips to keep in mind:
- Value for money. Compare the prices of different event spaces to make sure that you get the best value for your money. Check which facilities and services are covered by the fee.
- Prioritize your guests. Prioritize your guests. Always take into consideration their safety and comfort during the event. If your guests are happy with how you handle the events, there is a big possibility that they will attend your next events.
- Get professional services. You can always ask for the help of event organizers because they are experts in the field. They have better experience in the tasks relevant to event preparations including program hosting, choosing the right catering service and preparing guest lists.
To learn more about DMCI Homes pre-selling and ready for occupancy projects, units for lease, and special promos, log on to www.dmcihomes.com or call (632) 5324-8888.
News and other updates are also posted on the company’s official website and its social media accounts on Facebook, Twitter, Instagram, and YouTube.
